Payroll Specialist

Comfrt
United States
RemoteCareer-pivot friendly

Who this role is best for

Candidates with multi-state payroll experience and compliance expertise will find this critical role in a high-growth, remote-friendly environment.

Best fit for

  • Professionals with multi-state payroll experience and a track record of compliance management in fast-growing companies.
    — “5+ years of hands-on payroll processing experience, preferably in a multi-state environment”
  • Individuals skilled in payroll software and adept at maintaining detailed documentation for audits.
    — “Support internal and external audits by preparing payroll documentation and reconciliations”
  • Candidates who are proactive in tracking regulatory changes and can adapt processes accordingly.
    — “Stay current on legislative changes affecting payroll, including minimum wage updates, tax law changes, and new leave requirements”

Things to consider

  • The role requires managing payroll across multiple states, which may involve complex tax regulations and frequent updates.
    — “Process full-cycle, multi-state payroll on a bi-weekly basis for all employees”
  • This role may demand strong coordination with cross-functional teams like Finance and People & Culture.
    — “Partner with Director of People & Culture and Finance to ensure payroll data integrity across systems”

How to stand out

  • Demonstrate your ability to maintain and update Standard Operating Procedures for payroll processes.
    — “Maintain and update Standard Operating Procedures (SOPs) for all payroll processes”
  • Showcase your proficiency with payroll software like Gusto, ADP, or Paylocity in your application materials.
    — “Proficiency with payroll software (e.g., Gusto, ADP, Rippling, Paylocity, or similar)”
  • Emphasize your attention to detail and ability to handle confidential data securely.
    — “Exceptional attention to detail and a high degree of accuracy with confidential data”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • accurate and timely payroll processing
  • compliance with federal and state laws
  • accurate tax filings
Typical background
5+ years of hands-on payroll processing experience

Skills & requirements

Required

Multi-state Payroll ProcessingTimekeeping Data ReviewPayroll Changes AdministrationOff-cycle Payroll RunsPayroll Data AuditingState Tax RegistrationsComplianceReporting

Preferred

Multi-state Payroll ExperiencePayroll Software Proficiency

Stack & domain

Multi-state PayrollState Tax RegistrationsCompliancePayroll SoftwareGoogle Sheets/excelAttention To DetailOrganizationTime ManagementPayrollFinance

About the role

Original posting from Comfrt via Greenhouse

About Us:

Comfrt is one of the fastest-growing direct-to-consumer brands, dedicated to blending mental wellness, inclusivity, and elevated comfort into every piece we create. Our mission goes beyond clothing — we strive to build a community where everyone feels supported and seen. 

About the Job:

Comfrt is looking for a detail-oriented and experienced Payroll Specialist to join our People & Culture team. In this role, you will be responsible for the accurate and timely processing of multi-state payroll, managing state tax registrations, and ensuring company-wide payroll compliance. This is a critical role that directly impacts the employee experience and the company's regulatory standing.

Responsibilities:

Payroll Processing

Process full-cycle, multi-state payroll on a bi-weekly basis for all employees (hourly, salaried, and exempt/non-exempt)

Review and reconcile timekeeping data, ensuring accuracy prior to payroll runs

Administer payroll changes including new hires, terminations, compensation adjustments, bonuses, and deductions

Process off-cycle payroll runs as needed for corrections, terminations, or special payments

Audit payroll data for discrepancies and resolve issues in a timely manner

Partner with Director of People & Culture and Finance to ensure payroll data integrity across systems

State Registrations

Set up and manage employer tax accounts and registrations in new states as the company expands its workforce

Coordinate with state and local agencies to obtain employer ID numbers (EINs), withholding accounts, and unemployment insurance (SUI/SIT) accounts

Maintain accurate records of all state and local payroll tax registrations

Monitor nexus and remote employee locations to proactively identify new registration requirements

Ensure accuracy of all tax filings

Compliance & Reporting

Ensure payroll processes comply with federal, state, and local wage and hour laws, including FLSA, FMLA, ACA, and applicable state regulations

Ensure quarterly and annual payroll tax returns (941, 940, W-2s, W-3s) and state equivalents are accurately processed

Stay current on legislative changes affecting payroll, including minimum wage updates, tax law changes, and new leave requirements

Support internal and external audits by preparing payroll documentation and reconciliations

Manage year-end payroll processes including W-2 distribution and tax reconciliations

Maintain and update Standard Operating Procedures (SOPs) for all payroll processes

Qualifications:

5+ years of hands-on payroll processing experience, preferably in a multi-state environment

Proven experience setting up state payroll tax accounts and registrations across multiple jurisdictions

Strong knowledge of federal and state payroll tax laws, wage and hour regulations, and compliance requirements

Proficiency with payroll software (e.g., Gusto, ADP, Rippling, Paylocity, or similar)

High proficiency in Google Sheets/Excel for payroll reconciliation and reporting

Exceptional attention to detail and a high degree of accuracy with confidential data

Strong organizational skills and the ability to manage multiple deadlines simultaneously

Experience working in a high-growth or startup environment preferred

Why Join Comfrt?

Be part of a purpose-driven company that’s shaping the future of comfort and mental wellness.

Work in a supportive, creative environment where your ideas and growth are valued.

Enjoy Comfrt benefits such as generous paid time off, company-covered health insurance, 5% 401k match, and discounts on all Comfrt products! 

Join a passionate team making an impact on exciting projects, all while enjoying the flexibility and collaborative support of a fully remote environment.

Comfort is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

Source: Comfrt careers (Greenhouse)

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