A natural match if you have experience in HR operations and event coordination.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Pitchbookdata via Greenhouse
At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We’re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.
Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there’s going to be some ambiguity along the way, but we excel when we challenge ourselves. We’re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.
If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.
About the Role:
At PitchBook we believe our people are what set us apart, and as a member of the People team your contributions will directly impact the success of our employees and the company. PitchBook is a values-driven company. Our team embodies these values in everything we do, and we take pride in setting a positive example for our colleagues at all levels.
The People team fosters a culture of collaboration, and we hold ourselves to a high bar to consistently deliver an exceptional employee experience. We create a positive environment where employees are supported and empowered to do their best work. We push ourselves to continuously learn while leveraging diverse skill sets and perspectives to create employee-centric programs that are as impactful as they are fun. If you are driven to do great work and are committed to doing your job with passion, you have found the right team!
The People Team Specialist provides operational, administrative, and program support across employee engagement, talent acquisition, onboarding, and employee lifecycle activities within the New York office. Working in close partnership with members of the broader People Team, this role helps ensure the successful execution of People Team programs, processes, and employee experiences.
This position serves as a key operational resource by coordinating activities, managing communications, supporting recruiting and onboarding processes, administering local engagement initiatives, and facilitating day-to-day People Team operations. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage multiple priorities while delivering a high level of service to employees, candidates, and internal stakeholders.
Primary Job Responsibilities:
Employee Engagement
In collaboration with the Employee Engagement team, coordinate employee engagement programs, recognition initiatives, office events, volunteer activities, and culture-building experiences
Own local Employee Engagement related communication calendar and messaging to ensure employees know what is happening, including but not limited to Intranet, Slack, Outlook, etc.
Manage local engagement playbooks, SOPs, and processes that could be replicated in other offices
Participate in research related to logistics, vendors, registrations, swag management, and related activities for employee events and programs
Collect and organize employee feedback and program metrics to support continuous improvement efforts
Manage local engagement related budget
Support the administrative management of the company store
Serve as local partner to employee resource groups, office leaders, and Morningstar to help teams navigate resources, programming opportunities, and engagement processes
Collaborate with local Facilities team in the execution of local events
Talent Acquisition Support
Own end-to-end interview scheduling process including phone screens, virtual and onsite interviews, and debrief sessions while consistently meeting and exceeding internal SLAs and performance metrics
Own communication with candidates, recruiters, and interview teams on any logistics related to interviewing
Partner with recruiters and hiring teams to identify operational gaps in coordination workflows and implement improvements that enhance efficiency, communication, and candidate experience
Maintain applicant tracking system records and recruiting documentation in compliance with team best-practices and expectations
Support recruiting events and employer brand talent acquisition activities
Employee Operations Support
Partner with the People Operations team to support employee lifecycle processes, programs, and local office initiatives
Coordinate onboarding, offboarding, and related employee events and activities as needed
Participate in delivering New Employee Orientation programming
Assist with employee relations matters through documentation, meeting coordination, process administration, and follow-up activities as requested
Assist with compliance activities, audits, policy administration, and documentation management
Help maintain compliance with company policies, employment practices, and People team processes
Provide back-up support to the Facilities team as needed, including back-up front desk coverage
Manage the local People Team engagement and team building experiences
Participate in special projects and company initiatives as assigned
Support the vision and values of the company through role modeling and encouraging desired behaviors
Participate in various company initiatives and projects as requested
Skills and Qualifications:
Basic Qualifications
3+ years of experience supporting human resources, talent acquisition, employee engagement, operations, workplace experience, or related business functions
1+ years of experience working with HRIS and ATS systems
Must be authorized to work in the United States without the need for visa sponsorship now or in the future
Preferred Qualifications
Bachelor’s degree
Experience handling sensitive and confidential information with discretion
Experience using Microsoft Outlook, Word, and Excel in a professional environment
Ability to effectively leverage AI-enabled tools and technology to improve productivity, quality, accuracy, or efficiency in day-to-day work
Experience effectively using project management software (Asana, Airtable, etc.)
Must be able to work independently and as a team member in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Strong organizational, communication, and customer service skills
Demonstrated success in problem-solving and ownership to resolve issues
Experience coordinating events, programs, or employee initiatives
Experience supporting employees in a fast-paced or high-growth organization
Benefits + Compensation at PitchBook:
Physical Health
Comprehensive health benefits
Additional medical wellness incentives
STD, LTD, AD&D, and life insurance
Emotional Health
Paid sabbatical program after four years
Paid family and paternity leave
Annual educational stipend
Ability to apply for tuition reimbursement
CFA exam stipend
Robust training programs on industry and soft skills
Employee assistance program
Generous allotment of vacation days, sick days, and volunteer days
Social Health
Matching gifts program
Employee resource groups
Subsidized emergency childcare
Dependent Care FSA
Company-wide events
Employee referral bonus program
Quarterly team building events
Financial Health
401k match
Shared ownership employee stock program
Monthly transportation stipend
*Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.
Compensation
Annual base salary: $80,000-$95,000
Target annual bonus percentage: 7.5%
Working Conditions:
At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments—those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices—that simply can’t be replicated remotely. This role is expected to be in the office 5 days a week.
The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.
We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.
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