Project Coordinator. 12m FTC

Web Summit
Lisbon, Portugal
HybridCareer-pivot friendly

Who this role is best for

A natural match if you have event planning or coordination experience and a background in project management.

Best fit for

  • Candidates with project management experience and a passion for event coordination
    — “Event planning or coordination experience is a plus.”
  • Individuals who thrive in process improvement and change management roles
    — “You’ll identify areas of improvement, continuously reviewing every part of the change management flow”
  • Professionals with strong communication and stakeholder management skills
    — “Strong communication and stakeholder management skills.”

Things to consider

  • The role requires a proactive approach to issue identification and escalation
    — “Proactive, with the ability to identify and escalate issues.”
  • Portuguese fluency may be necessary for effective collaboration
    — “Portuguese fluency is a plus.”

How to stand out

  • Highlight your ability to coach others on project management best practices
    — “drive innovation, manage change and create best in class plans and processes acting as a coach across the business on everything PM related.”
  • Demonstrate your experience in planning and delivering projects with clear results
    — “You’ll be responsible for the co-planning of our events, working closely with event producers”
  • Showcase your track record in managing teams and keeping deadlines on track
    — “Comfortable coordinating teams, actions and deadlines.”
  • Emphasize your ability to maintain exceptional attention to detail in complex workflows
    — “You know details matter and your attention to detail is exceptional.”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • event co-planning
  • process improvements
  • best in class plans
Typical background
project managementevent coordination

Skills & requirements

Required

Project PlanningChange ManagementProcess ImprovementStakeholder ManagementProject Management Tools

Preferred

PMP CertificationEvent Planning

Stack & domain

Project ManagementEvent PlanningCoordinationStakeholder ManagementProject Management Tools And ProcessesPMPLeadershipCommunicationProblem-solvingTeamworkAttention To DetailFollow-upProactiveCalm Under PressureReact Rapidly To SituationsPrioritise WorkloadImplement Measures To Improve Procedures And WorkflowsEvent Management

About the role

Original posting from Web Summit via Lever

About us:

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.

And we’re just getting started. 

We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us. 

What you'll achieve at Web Summit:

-

You’ll be responsible for the co-planning of our events, working closely with event producers

-

You’ll identify areas of improvement, continuously reviewing every part of the change management flow

-

You’ll drive innovation, manage change and create best in class plans and processes acting as a coach across the business on everything PM related.

Who you are:

-

You are an organiser, bringing clarity and focus to the appropriate things at the appropriate time.

-

You know details matter and your attention to detail is exceptional.

-

You’re a calm person who stays level headed under pressure.

-

You’re a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and implement measures to improve procedures and workflows.

-

You’re a confident and friendly person who cares deeply about the experience of attendees.

Skills and abilities we're looking for:

-

Junior to mid-level Project Manager / Project Coordinator.

-

1–3 years’ experience in project management or coordination.

-

Experience supporting planning and project delivery.

-

Strong organisation, attention to detail and follow-up skills.

-

Comfortable coordinating teams, actions and deadlines.

-

Strong communication and stakeholder management skills.

-

Proactive, with the ability to identify and escalate issues.

-

Experience with project management tools and processes.

-

Bachelor’s degree in Business or a related field.

-

Event planning or coordination experience is a plus.

-

PMP or equivalent qualification is a plus.

-

Portuguese fluency is a plus.

Benefits and perks: 

Subsidised healthcare, dental, employee assistance programme (EAP) and more.

Employer pension contribution up to 6% for Irish-based employees

A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.

Company MacBook, generous annual leave and flexible working arrangements.

Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.

Annual company get-togethers, charity days, and monthly wellbeing talks.

Wellness subsidy issued to all employees of €1000 per year

At Web Summit, we embrace diversity and inclusion. We want talent from all walks of life to help us on our journey to digitise the conference sector. Hiring decisions are made purely on experience, skills and the needs of the business.

Source: Web Summit careers (Lever)

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