Receptionist

Ion

Pisa

On-siteCareer-pivot friendly

Who this role is best for

Receptionists with administrative experience and multilingual communication skills will find this mid-level role in the FinTech industry in Pisa.

Best fit for

Candidates with prior office management and event coordination experience in a professional setting
— “Support the planning and execution of local office events and corporate initiatives.”
Professionals adept at handling procurement and compliance-related administrative tasks
— “Handle administrative and procurement processes, including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities.”
Individuals with a strong customer-service orientation and ability to manage workplace requests efficiently
— “[REDACTED] a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations.”

Things to consider

The role requires full legal right to work in Italy, with no mention of remote flexibility.
— “Please apply only if you currently hold full legal right to work in Italy.”
The position involves a temporary contract with a 6-month duration.
— “Initial 6-month temporary contract.”

How to stand out

Highlight experience in managing office facilities and coordinating with vendors in your resume.
— “Manage office services and facilities, including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations.”
Emphasize your ability to handle multiple priorities and remain calm under pressure during interviews.
— “Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate.”
Demonstrate your fluency in English and any additional languages relevant to the role.
— “English proficiency at B1 level or above.”
Demonstrate your ability to maintain a professional and courteous manner with diverse stakeholders.
— “Professional and courteous manner when interacting with employees, visitors, vendors, and external stakeholders.”

Pace · SteadyCollaboration · LowAutonomy · MediumDecision Impact · IndividualLevel · Junior

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

manage office services and facilities
coordinate local office events
handle administrative and procurement processes

Typical background

English proficiency at B1 level or abovestrong working knowledge of Microsoft 365 applications

Skills & requirements

Required

Office ManagementFacilities ManagementAdministrative SupportEvent CoordinationProcurement

Preferred

Customer ServiceProblem-solving

Stack & domain

Microsoft 365OutlookExcelWordPowerpointCustomer ServiceOrganizational SkillsTime ManagementProblem-solvingFintech

About the role

Original posting from Ion via Lever

About ION
We are a Software Product Company with a global footprint in the FinTech sector. With more than 9,000 professionals across 30+ offices worldwide, we provide solutions combining trading and workflow automation, market data, and advanced business intelligence.
What you'll do:
As a Receptionist, you will support the daily operations of our offices, helping ensure an efficient, organized, and professional workplace environment.
Manage office services and facilities, including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations.
Coordinate employee health, safety, and compliance activities, including mandatory training programs and occupational health appointments.
Support the planning and execution of local office events and corporate initiatives.
Handle administrative and procurement processes, including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities.
Assist in the management of company assets and services, including mobile devices, company vehicles, and relationships with external vendors.
Act as a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations.
What we're looking for:
English proficiency at B1 level or above.
Strong working knowledge of Microsoft 365 applications, particularly Outlook, Excel, Word, and PowerPoint.
Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively.
Strong verbal and written communication skills.
Customer-service mindset with a commitment to delivering a high-quality employee and visitor experience.
Proactive approach, with the ability to anticipate needs, identify issues, and propose effective solutions.
Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate.
Professional and courteous manner when interacting with employees, visitors, vendors, and external stakeholders.
Ability to work both independently and collaboratively in a dynamic environment.
Gross Salary Range and Contractual Type:
20.000 - 25.000 EUR
Initial 6-month temporary contract.
Pursuant to Italian Law (L.68/99), candidates registered on the disability list will be given priority. Only candidates meeting the selection criteria will be contacted. Please apply only if you currently hold full legal right to work in Italy.

Source: Ion careers (Lever)