Recruiting Coordinator

Factory
San Francisco, CA
On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have experience in coordinating high-volume recruitment processes and managing candidate interactions in a physical office.

Best fit for

  • Professionals who have worked with applicant tracking systems and are comfortable with high-volume coordination tasks
    — “Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently”
  • Individuals who have previously supported senior-level hiring processes with discretion and attention to detail
    — “Use discretion when working with senior and executive level candidates”

Things to consider

  • This role requires in-office presence in San Francisco and does not allow remote work
    — “This role is based in our San Francisco office and we aren’t considering remote applications at this time.”
  • The position demands a mid-level professional with at least 1–2 years of relevant experience
    — “1–2 years of experience in recruiting, HR, or coordination roles (internships and entry-level experience considered).”

How to stand out

  • Highlight your ability to manage complex interview schedules and ensure candidate satisfaction
    — “Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.”
  • Showcase your experience with maintaining ATS data integrity and using tools like Ashby
    — “Maintain applicant tracking system (ATS) data integrity.”
  • Demonstrate your adaptability in creating personalized interactions for diverse personalities
    — “Host candidates onsite and create a candidate experience that's warm, human, and memorable while adapting to different personalities”
  • Emphasize your communication skills in keeping hiring teams and candidates informed throughout the process
    — “Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.”
  • Demonstrate your ability to work with multiple stakeholders and solve problems in real time
    — “Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.”
Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · IndividualLevel · Junior

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • smooth interview coordination
  • candidate satisfaction
  • hiring team support
Typical background
recruitmenthuman resources

Skills & requirements

Required

Recruitment CoordinationCandidate ExperienceInterview SchedulingATS Data Management

Preferred

Recruitment ToolsDiscretion

Stack & domain

Google CalendarGuideAshbySlackNotionStrong Organizational And Time-management SkillsAttention To DetailHandling Confidential Information With DiscretionWarm, Human, And Memorable Candidate ExperienceRecruitingHRCoordination

About the role

Original posting from Factory via Ashby

ABOUT THE ROLE

As a Recruiting Coordinator at Factory, you'll be the person who makes candidates feel genuinely welcomed through every interaction, and the person our hiring teams rely on to keep everything running like clockwork. The ideal candidate will have strong organizational skills, a people-first mindset, and the ability to juggle multiple priorities in a fast-paced environment.

WHAT YOU WILL DO AND ACHIEVE

  • Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.
  • Host candidates onsite and create a candidate experience that's warm, human, and memorable while adapting to different personalities and making everyone feel at home.
  • Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.
  • Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.
  • Maintain applicant tracking system (ATS) data integrity.

QUALIFICATIONS

  • 1–2 years of experience in recruiting, HR, or coordination roles (internships and entry-level experience considered).
  • Strong organizational and time-management skills with attention to detail
  • Comfortable handling confidential information with discretion.
  • Comfort with applicant tracking systems and recruitment tools. Bonus: experience with Ashby is a plus.
  • Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.
  • Use discretion when working with senior and executive level candidates.

This is an in-office position (5 days/week) in San Francisco (walking distance to Caltrain)

Source: Factory careers (Ashby)

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