Recruiting Coordinator

Perplexity

San Francisco, CA

On-siteCareer-pivot friendly

Who this role is best for

Geared toward candidates comfortable with managing complex calendars and driving process improvements, with a preference for those who have experience in fast-paced environments and can operate independently in ambiguity.

Best fit for

Candidates with experience in high-growth environments who can manage competing priorities and build structure from ambiguity
— “operate independently in ambiguity: spot gaps, make judgment calls, and create structure where none exists yet”
Candidates who have worked with ATS systems, particularly Ashby, and can manage logistics and administrative tasks with accuracy and urgency
— “Proficiency with various ATSs (Ashby preferred)”

Things to consider

The role likely requires strong adaptability due to the startup environment's rapid changes
— “adapting fast in a rapidly changing startup environment”
Candidates should be prepared to handle high-velocity work without explicit guidance
— “move fast without dropping details”

How to stand out

Highlight process improvement projects and independent decision-making on your resume
— “Identify, initiate, and drive projects that improve and scale our recruiting processes as the team grows”
Emphasize your ability to manage complex scheduling across time zones and calendars
— “Coordinate and schedule interviews across complex calendars, time zones, and competing priorities”
Showcase your proactive communication and warm follow-through in your interview responses
— “Strong verbal and written communication skills, with proactive, clear, and warm follow-through”

Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

smooth candidate experience
efficient interview scheduling
process improvements
team support

Typical background

recruiting coordinationHR operations

Skills & requirements

Required

Recruiting CoordinationCandidate ExperienceInterview SchedulingRecruiter SupportAmbiguity ManagementProcess ImprovementLogistics ManagementATS Proficiency

Preferred

ATS ExperienceStartup Environment

Stack & domain

ATS ProficiencyOrganizational SkillsCommunicationRecruitingHiring

About the role

Original posting from Perplexity via Ashby

We're looking for a dynamic, highly organized Recruiting Coordinator to help us scale our team without ever compromising on experience. This is a high-velocity role at the heart of our hiring engine. You'll keep dozens of moving parts in sync, bring order to ambiguity, and make every candidate and hiring partner feel like they're our only priority. If you thrive when the path isn't fully mapped out, move fast without dropping details, and genuinely care about how people are treated, you'll do great here.
WHAT YOU'LL DO
Own the end-to-end candidate experience, making every interaction from first touch to final decision, feel seamless, human, and high-touch
Coordinate and schedule interviews across complex calendars, time zones, and competing priorities, keeping things moving at speed
Serve as a trusted partner to recruiters, interviewers, and hiring managers, anticipating needs, communicating proactively, and making their jobs easier
Operate independently in ambiguity: spot gaps, make judgment calls, and create structure where none exists yet
Identify, initiate, and drive projects that improve and scale our recruiting processes as the team grows
Manage logistics, administrative tasks, and ad-hoc recruiting support with accuracy and urgency
Continuously look for ways to raise the bar on both the external candidate experience and the internal stakeholder experience
WHAT YOU BRING
2–4 years of experience as a Recruiting Coordinator, ideally in a fast-paced or high-growth environment
Comfort operating in ambiguity. You take initiative, make decisions with incomplete information, and don't wait to be told what to do
A natural high-velocity operator who moves quickly without sacrificing accuracy or attention to detail
Exceptional organizational skills and the ability to juggle multiple priorities simultaneously without losing the thread
Strong verbal and written communication skills, with proactive, clear, and warm follow-through
Ability to work independently and collaboratively, adapting fast in a rapidly changing startup environment
Proficiency with various ATSs (Ashby preferred)

Source: Perplexity careers (Ashby)