Recruiting Coordinator

Specter

San Francisco, CA

Career-pivot friendly

Who this role is best for

Strong fit for highly organized candidates who manage logistics across engineering, software, supply chain, and operations recruiting.

Best fit for

Candidates with experience managing complex scheduling and travel arrangements for multiple stakeholders.
— “coordinate calendars across candidates, interviewers, and hiring managers”
Professionals who can maintain a warm, clear communication style while handling high-volume candidate interactions.
— “Serve as the primary point of contact for candidates from first outreach through onsite”
Individuals accustomed to keeping data systems accurate and trustworthy for team decision-making.
— “Keep the ATS clean and current so pipeline data is something the team can actually trust”

Things to consider

The role involves frequent coordination of facility tours and candidate travel, requiring onsite presence.
— “facility tours, hands-on interviews, candidates flying in for the day”
You will be expected to manage last-minute changes without disrupting the hiring momentum.
— “absorb the inevitable reschedules without losing momentum”

How to stand out

Demonstrate specific examples of improving candidate experience or process efficiency in past roles.
— “cares that every candidate leaves with a good impression of Specter”
Highlight experience with ATS and calendar tools beyond basic familiarity.
— “Comfortable with Applicant Tracking System (ATS) and with calendar tooling”
Show how you have proactively supported recruiters and hiring managers in pipeline management.
— “Partner with recruiters and hiring managers on debriefs, pipeline hygiene, and weekly hiring reporting”

Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · TeamLevel · Junior

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

keep all hiring process moving
hold the details so recruiters and hiring managers can stay focused on evaluation and closing
ensure every candidate leaves with a good impression of Specter

Typical background

2+ years of recruiting coordination and/or executive assistant experience

Skills & requirements

Required

Own Interview Scheduling End To EndServe As The Primary Point Of Contact For CandidatesRun Onsite And Virtual Interview LogisticsKeep The ATS Clean And CurrentPost And Maintain Open RolesPartner With Recruiters And Hiring Managers On Debriefs

Preferred

Exceptionally OrganizedWarm, Easy Presence With PeopleStrong Written And Verbal CommunicationComfortable With Applicant Tracking System (ats)

Stack & domain

Recruiting CoordinationExecutive AssistantATSCalendar ToolingInterview SchedulingCandidate ExperienceOnsite LogisticsVirtual Interview LogisticsFacility ToursPipeline HygieneWeekly Hiring ReportingOrganizationCommunicationProblem-solvingTeamworkRecruitingHiring Process

About the role

Original posting from Specter via Ashby

About Specter
Specter's mission is to help customers automate the physical world. Today, we build video sensors with state-of-the-art AI agents that answer any question, anywhere in their environments. Our systems can automatically detect and reason about any physical activity captured on camera, from security incidents (e.g. perimeter intrusion, theft, LPR), to safety monitoring (e.g. PPE detection, injured people), to operational efficiency (e.g. material tracking, congestion monitoring). We offer both long range wireless and wired sensor variants to suit any deployment.
About the Role
We are looking for a Recruiting Coordinator to own the logistics and candidate experience behind every role we hire for. Recruiting at Specter runs across a wide surface: engineers, software, supply chain, and operations, often in the same week. You will be the person who keeps all of it moving.
This is a coordination role. You are the operational spine of the hiring process — the one who knows where every candidate sits, what is blocking them, and who needs a nudge. Recruiters and hiring managers depend on you to hold the details so they can stay focused on evaluation and closing.
Our hiring is happens both virtually and on site: facility tours, hands-on interviews, candidates flying in for the day. The right person for this role is unusually organized, comfortable holding a high volume of moving pieces at once, and cares that every candidate leaves with a good impression of Specter whether or not they get an offer.
What You Will Do
Own interview scheduling end to end — coordinate calendars across candidates, interviewers, and hiring managers, and absorb the inevitable reschedules without losing momentum
Serve as the primary point of contact for candidates from first outreach through onsite, keeping them clear on logistics, timelines, and next steps
Run onsite and virtual interview logistics: rooms, agendas, interviewer prep materials, facility tours, and candidate travel
Keep the ATS clean and current so pipeline data is something the team can actually trust
Post and maintain open roles across the ATS and external boards
Partner with recruiters and hiring managers on debriefs, pipeline hygiene, and weekly hiring reporting
Qualifications
2+ years of recruiting coordination and/or executive assistant experience
Exceptionally organized. You hold and organized a lot of moving pieces at once without dropping any balls
A warm, easy presence with people. You are the face of Specter to candidates and a daily partner to hiring managers
Strong written and verbal communication
Comfortable with Applicant Tracking System (ATS) and with calendar tooling

Source: Specter careers (Ashby)