Administrative professionals with scheduling expertise and a candidate-first mindset will find this high-impact, process-oriented role in the defense and tech industry.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from CHAOS Industries via Greenhouse
CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats.
CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, and London. For more information, please visit www.chaosinc.com.
Role Overview:
This is a 6-month contract position with the potential for extension or conversion to a full-time role based on performance and business needs. This role offers a strong opportunity to gain exposure to a fast-paced, high-growth recruiting environment and make a meaningful impact from day one.
As a Recruiting Coordinator at CHAOS, you'll be a key player in driving our growth and expansion. Your role is vital in shaping the future success of our company, from managing daily recruitment activities to fostering positive candidate relationships throughout the entire process. You will be instrumental in creating a lasting impression on prospective candidates, setting the tone for their journey with us!
In this role, you'll report into our Recruiting Operations Manager and regularly partner with Recruiters and hiring teams to support the rapid development of our dynamic team. Your responsibilities encompass overseeing all aspects of the employee lifecycle, from interview scheduling, related logistics, and onboarding activities. Beyond that, you'll actively contribute to identifying opportunities for enhanced efficiency & improvements while exercising creativity and innovation toward making our experiences top-notch. Your primary objective will be to ensure an outstanding candidate & employee experience, making you an indispensable partner in guiding candidates seamlessly through our recruitment process and into their exciting career journey at CHAOS.
Responsibilities:
Coordinate major aspects of the employee lifecycle from interview scheduling requests for candidates to executing onboarding tasks to assisting with new hire orientations
Serve as a main point of contact with interview candidates, ensuring timely communication with them via phone, text, and email, ensuring a positive and informative experience
Use (and identify where gaps exist) software tools to manage candidate logistics throughout the recruiting process such as booking travel & lodging accommodations, troubleshooting through last-minute scheduling changes, and facilitating onsite interview operations
Liaise with hiring teams to ensure timely interview attendance, collect feedback and relay next steps for candidates while keeping hiring managers up to date on candidate statuses & recruiting process
Manage logistics of the onsite interview process for candidates including: scheduling, facilitating tours, setting up conference rooms, ensuring interviewer attendance, and troubleshooting last-minute schedule changes
Identify opportunities for process and system improvements, addressing bottlenecks and enhancing scheduling efficiency
Cultivate strong relationships with key stakeholders, including hiring teams, Operations and IT team members
Participate in projects to support the recruiting function
Work full-time onsite out of our office in Los Angeles (Hawthorne), California
Minimum Requirements:
2+ years of experience in an administrative role with high-volume scheduling; preferably in a fast-paced environment
Track record of supporting multiple scheduling or customer needs at a time with a high level of urgency
Strong customer service mindset; proven ability to provide a candidate-first mentality, prioritizing the candidate experience throughout the recruitment process
Process-oriented mindset with a passion for process improvement, efficiency and organization
Ability to connect and relate to a wide range of people, personalities, and values
Ability to thrive in a constantly evolving environment with shifting priorities
Willingness to work in-person out of our Los Angeles (Hawthorne) office location 5 days per week
Preferred Requirements:
Bachelor’s degree
Experience using ATS applications; Greenhouse experience is highly preferred
Experience scheduling within Microsoft Outlook
Familiarity with Slack
Interest in the Tech Recruiting/Talent Acquisition/People Operations function as a career path
Why CHAOS?
Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
Our Perks: Free daily lunch, ‘No meeting Fridays’, unlimited PTO, casual dress code
Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
Team Growth: 450 employees and counting across 5 global offices
Hourly Range: $33.00 - $47.00
The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.
Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated.
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