Recruiting Coordinator (Contract)

Handshake
India
HybridCareer-pivot friendly

Who this role is best for

Best suited to candidates with coordination experience in fast-paced environments working in AI and tech recruitment.

Best fit for

  • Candidates with coordination experience in high-energy environments and a background in AI recruitment
    — “high-energy, fast-paced setting”
  • Individuals who prioritize seamless candidate experiences and professional communication in tech roles
    — “delivering a seamless candidate experience by managing interview logistics”
  • Professionals with a growth mindset and ability to take initiative in scaling hiring processes
    — “eager to learn, take initiative, and build strong cross-functional relationships”

Things to consider

  • Requires 3 days per week in-office presence in Bangalore despite flexible IST hours
    — “this role requires 3 days per week onsite”
  • Candidates must be available during IST hours to accommodate scheduling needs
    — “work 11AM to 8PM IST with flexibility to 10 PM IST”

How to stand out

  • Emphasize your ability to build cross-functional relationships and manage high-volume coordination
    — “build strong cross-functional relationships”
  • Highlight experience with maintaining accurate data in recruiting tools like Ashby
    — “manage recruiting tools with care, maintaining accurate and up-to-date data”
  • Showcase your adaptability and proactive approach in fast-paced hiring environments
    — “proactive, adaptable, and comfortable operating in a fast-paced environment”
Pace · Fast PacedCollaboration · MediumAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • efficient interview scheduling
  • positive candidate feedback
  • accurate data management
Typical background
recruitment coordination experienceorganizational skills

Skills & requirements

Required

Recruitment CoordinationInterview SchedulingCandidate ExperienceData Management

Preferred

Recruitment ToolsAshby

Stack & domain

Recruiting ToolsSchedulingCoordinationOrganizational SkillsTime-managementCommunicationDiscretionRecruitingHR

About the role

Original posting from Handshake via Ashby

ABOUT HANDSHAKE

Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.

In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.

Why join Handshake now:

  • Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel
  • Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions
  • Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders
  • Build a massive, fast-growing business with billions in revenue

THE ROLE

We’re looking for a highly organized and collaborative contract Recruiting Coordinator to help support and scale our hiring efforts. In this role, you’ll play a key part in delivering a people-first candidate experience by managing interview logistics, serving as a welcoming point of contact, and ensuring a smooth experience throughout the hiring process.

The ideal candidate is proactive, adaptable, and comfortable operating in a fast-paced environment. You’re eager to learn, take initiative, and build strong cross-functional relationships.

This role is based in our Bangalore office and requires 3 days per week onsite.

While the majority of the office will work Pacific Standard Time (PST), this role will work 11AM to 8PM IST with flexibility to 10 PM IST to better accommodate candidate schedules.

Key responsibilities include:

  • Schedule and coordinate interviews efficiently while delivering a seamless candidate experience
  • Manage recruiting tools with care, maintaining accurate and up-to-date data
  • Communicate with professionalism, empathy, and discretion
  • Represent Handshake as a warm, friendly, and reliable point of contact for candidates
  • Support ad hoc and strategic coordination projects as needed

YOU HAVE

Must Haves:

  • 1+ year(s) of scheduling or coordination experience, ideally in a high-energy, fast-paced setting
  • Exceptional organizational and time-management skills
  • Impeccable attention to detail and strong written communication
  • A bias for action, humility, and a growth mindset
  • Sound judgment and comfort handling sensitive information

Bonus Point(s):

  • Experience with Ashby

Source: Handshake careers (Ashby)

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