Supply & Operations Specialist

Provectus
Odesa, Ukraine
On-siteCareer-pivot friendly

Who this role is best for

Aimed at mid-level to senior operations professionals who can manage logistics and procurement in a fast-paced AI engineering environment.

Best fit for

  • Candidates with experience in office operations and vendor coordination in a tech environment
    — “Experience in supply, procurement, logistics, office operations, administration, or a related field”
  • Individuals who thrive in managing multiple tasks with a proactive and solution-oriented mindset
    — “Proactive, responsible, and solution-oriented approach”

Things to consider

  • On-site work in Odesa is mandatory, limiting remote flexibility
    — “Willingness to work on-site in Odesa”
  • The role involves handling both internal and external logistics for events and daily operations
    — “Coordinate logistics and team support for internal and corporate events”

How to stand out

  • Highlight proven vendor management and cross-functional coordination in your resume and interview responses
    — “Coordinate with suppliers and vendors to ensure timely delivery of goods and services”
  • Emphasize your ability to manage and organize complex documentation and payment processes
    — “Prepare and maintain documentation, reports, presentations, and Google Sheets”
  • Showcase your experience in handling non-IT procurement and office supply management
    — “Manage the procurement of non-IT office equipment, consumables, supplies, and household items”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • timely delivery of goods and services
  • efficient office operations
  • proper invoicing and payment
Typical background
supply chain managementoffice administration

Skills & requirements

Required

Supply ManagementProcurementLogisticsOffice OperationsCoordinationDocumentation Management

Preferred

Team-building Activities CoordinationCorporate Event Organization

Stack & domain

LogisticsProcurementOffice OperationsAdministrationCoordinationDocumentationPayment RequestsOffice-related Operational NeedsTeam-building ActivitiesCorporate EventsConferencesInternal ActivitiesLogistics And Team SupportOrganizationalAttention To DetailProactiveResponsibleSolution-orientedIndependentOwnershipSupply Chain

About the role

Original posting from Provectus via Lever

About the Role::

Provectus is an AI-first engineering company that helps organizations build and deploy production-grade AI solutions. We work with global enterprises across industries, combining AI, cloud, and software engineering expertise to solve complex business challenges.

We are looking for a Supply & Operations Specialist to ensure the smooth and efficient management of supply, procurement, logistics, and day-to-day operational needs of our Odesa office.

You will coordinate deliveries, procure office supplies and equipment, work with suppliers and vendors, and manage related documentation and payments. 

What You'll Do:

  • Manage logistics and all types of deliveries, including DHL, UPS, Nova Poshta, Ukrposhta, Meest Express, and other providers
  • Manage the procurement of non-IT office equipment, consumables, supplies, and household items
  • Coordinate with suppliers and vendors to ensure timely delivery of goods and services
  • Prepare and maintain documentation, reports, presentations, and Google Sheets
  • Create and submit payment requests for timely approval
  • Ensure all purchased goods and services are properly invoiced and paid on time
  • Coordinate office-related operational needs and resolve day-to-day supply and maintenance issues
  • Support the organization of team-building activities, corporate events, conferences, and other internal activities
  • Coordinate logistics and team support for internal and corporate events

What We’re Looking For:

  • Experience in supply, procurement, logistics, office operations, administration, or a related field

English: Intermediate+ level

  • Strong organizational and coordination skills
  • Experience working with suppliers, vendors, and service providers
  • Good attention to detail and ability to manage multiple tasks simultaneously
  • Proactive, responsible, and solution-oriented approach
  • Ability to work independently and take ownership of operational tasks
  • Willingness to work on-site in Odesa

We Offer:

  • Full-time, long-term employment from our comfortable Odesa office
  • Competitive compensation based on experience
  • 20 vacation days, 5 sick days, and local public holidays
  • Annual medical reimbursement or sports benefit
  • Professional development and educational opportunities
  • Access to AI tools and learning platforms
  • Modern equipment and all the tools you need to do your job
  • International, AI-first engineering environment

Source: Provectus careers (Lever)

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