Geared toward administrative professionals comfortable with event coordination and cross-functional collaboration, based in Tokyo with a hybrid work model.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from FeverUp via Greenhouse
Hey there!
We’re Fever, the world’s leading tech platform for culture and live entertainment.
Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we’re revolutionizing the way people engage with live entertainment.
Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.
Our results? We’ve teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right?
To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment!
Ready to be part of the experience?
Now, let’s discuss this role and what you will do to help achieve Fever’s mission.
📍 Location: Tokyo | Work Model: Hybrid | Employment Type: Part-Time, Indefinite-Term Contract
We’re looking for a proactive, detail-oriented, and highly organized Support Agent/ Administrative & Operations Assistant to join our Candlelight team—working behind the scenes to bring magical experiences to life across Japan, while being based in Tokyo.
This role focuses on ensuring that all administrative, documentation, and operational processes behind our events run smoothly. You’ll play a key role in maintaining accurate documentation, supporting financial administration, coordinating with external partners, and ensuring event information meets our quality standards.
The ideal candidate is highly organized, hands-on, comfortable taking ownership of tasks, and able to work autonomously in a fast-paced, international environment.
What You’ll Do
Documentation & Administrative Management
Prepare and manage purchase orders and maintain accurate administrative documentation.
Communicate with external partners to clarify information and resolve discrepancies.
Finance & Operational Support
Review supplier invoices and support invoice submission and payment-related processes.
Maintain accurate financial records and coordinate with relevant teams to ensure smooth processing.
Internal Coordination
Coordinate with internal teams to support daily operations and administrative workflows.
Follow up on pending tasks, deadlines, and requests to ensure processes stay on track.
Quality Assurance
Review event plan pages to ensure information is accurate and consistent.
Identify missing information or discrepancies and coordinate corrections with the relevant teams.
What You Bring
Fluent Japanese proficiency, with strong written and verbal communication skills.
Good working proficiency in English to communicate with international teams and follow internal processes.
Experience in administrative support, operations, finance administration, vendor management, or a similar role.
Attention to detail and the ability to identify errors, inconsistencies, and missing information.
Strong organizational skills, with the ability to manage multiple workflows, deadlines, and priorities.
Comfort working with spreadsheets and digital tools, such as Google Workspace, Excel, or similar platforms.
A proactive, reliable, and solution-oriented mindset, with the ability to work independently while collaborating with cross-functional teams.
Nice to Have
Background in events, production or the music industry
Experience in administrative-heavy environments
Familiarity with tools like Airtable, Notion, Monday, or similar
Why Join Us?
40% discount on all Fever events and experiences
Work in a location in the heart of Tokyo
Home office friendly
Help shape the backstage of magical concert experiences
Room to grow and take on new challenges as the team evolves
Great work environment with a young, international team of talented people to work with!
We welcome people from all walks of life—if this role excites you and you’re motivated to learn and contribute, we want to hear from you.
This role is based in Tokyo
#LI-Part-time #LI-Hybrid
Thank you for considering joining Fever. We cannot wait to learn more about you!
If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch
Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply!
If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.
If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice
Source: FeverUp careers (Greenhouse)