Surgery Scheduler

Distro
Multiple Locations, US
On-siteCareer-pivot friendly

Who this role is best for

Geared toward candidates comfortable with coordinating complex medical workflows and maintaining patient records.

Best fit for

  • Individuals who can manage and optimize scheduling processes to align with physician availability
    — “Remains knowledgeable of physicians’ schedules at all times to ensure surgeries and procedures are scheduled in conjunction with their schedules.”
  • Those who thrive in a collaborative environment and can maintain working relationships with physicians and clinic staff
    — “Establishes and maintains effective working relationships with physicians, staff, and management.”

Things to consider

  • In-person work in Carmel, IN is required despite the multiple location listing
    — “Ability to Commute: Carmel, IN 46032 (Required)”
  • The role involves handling urgent situations and adhering to strict safety and confidentiality policies
    — “Must be able to recognize and respond appropriately to urgent/emergent situations per protocols. Adheres to policies regarding safety, confidentiality, and HIPAA guidelines.”

How to stand out

  • Highlight experience in resolving scheduling barriers and improving efficiency
    — “Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals.”
  • Emphasize skills in medical terminology and EHR systems on your resume
    — “Medical terminology: 1 year (Required) EHR systems: 1 year (Required)”
  • Showcase your ability to maintain accurate patient information and documentation
    — “Coordinates, processes, and routes all paperwork as required to meet physician and facility requirements.”
  • Demonstrate your ability to manage multiple tasks in a busy environment
    — “Ability to perform detailed tasks in busy environment”
  • Demonstrate your skill in ensuring efficient telephone communication and patient interaction
    — “Ensures efficient telephone communication. Interacts with patients, physicians, and other staff both within the clinic and at outside facilities providing accurate, timely, and responsive information.”
Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • coordinated and scheduled surgeries
  • maintained patient information
  • processed and routed paperwork
Typical background
medical front officescheduling

Skills & requirements

Required

Surgery SchedulingAppointment SchedulingProcedure SchedulingPatient Information ManagementTelephone CommunicationEHR Systems

Preferred

Medical TerminologyCoding PracticesHipaa Guidelines

Stack & domain

Surgery SchedulingAppointment SchedulingProcedure SchedulingTesting SchedulingPatient InformationMedical Front Office FunctionsPaperwork ProcessingTelephone CommunicationWork Processes DocumentationInsurance Benefits VerificationUrgent/emergent Situations ResponseSurgery Center ProceduresSafetyConfidentialityHipaa GuidelinesMedical TerminologyEHR SystemsWindows-based Computer Software SystemUniversal PrecautionsInterpersonal RelationshipsCourtesyHelpfulnessTeamworkEffectivenessQualityCommunicationResponsivenessTimelinessHealthcare

About the role

Original posting from Distro via Lever

POSITION SUMMARY Responsible for coordinating physicians' workflow including: surgery scheduling, appointment scheduling, procedure, and all testing scheduling; maintains patient information. Performs other medical front office functions as needed. JOB DETAILS Job Type: Full-time Medical Specialty: Surgery Schedule: Monday to Friday Work Location: In person Ability to Commute: Carmel, IN 46032 (Required) RESPONSIBILITIES & DUTIES Coordinates and schedules surgeries, follow-up appointments, procedures, and all testing as designated by physicians. Remains knowledgeable of physicians’ schedules at all times to ensure surgeries and procedures are scheduled in conjunction with their schedules. Schedules surgeries based on physician volume maintaining appropriate standard turnaround times. Identifies scheduling barriers and implements solutions to improve scheduling results based on predetermined goals. Interacts with patients, physicians, and other staff both within the clinic and at outside facilities providing accurate, timely, and responsive information. Demonstrates courtesy and helpfulness towards officers, co-workers, patients, and their families. Coordinates, processes, and routes all paperwork as required to meet physician and facility requirements. Ensures efficient telephone communication. Documents work processes as required. Follows all written protocols and procedures. Verifies insurance benefits of patients and authorizations as required. Must be able to recognize and respond appropriately to urgent/emergent situations per protocols. Establishes and maintains effective working relationships with physicians, staff, and management. Follows established surgery center procedures in the performance of all job duties to ensure a safe work environment. Adheres to policies regarding safety, confidentiality, and HIPAA guidelines. REQUIREMENTS & QUALIFICATIONSEducation High School Diploma / GED (Required) Experience Medical terminology: 1 year (Required) EHR systems: 1 year (Required) Medical terminology or coding (Preferred) Skills Skill of intermediate-level competence in windows-based computer software system. Skill in planning, organizing, and adhering to timelines. Skill in applying universal precautions. Skill in interpersonal relationships with patients, their families, physicians, and co-workers. Knowledge & Abilities Analytical ability to comprehend relationships of various tasks and data in Electronic Health Records and Practice Management System. Ability to ensure quality in patient care. Ability to work effectively as a team member with staff. Ability to perform detailed tasks in busy environment

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Source: Distro careers (Lever)

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