Workplace Operations Manager

Mistral
San Francisco, CA
On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have experience managing office operations in a tech company.

Best fit for

  • Candidates with experience in vendor management and event planning for tech teams
    — “Managing everything from vendor relationships and office logistics to event planning.”
  • Individuals who thrive in a dynamic, team-spirited environment with a global presence
    — “Our diverse workforce thrives in competitive environments and is committed to driving innovation.”
  • Professionals with a background in supporting distributed teams across time zones
    — “Experience working across different time zones is a plus.”

Things to consider

  • The role requires on-site presence in San Francisco for daily operations and support
    — “We're looking for a proactive, detail-oriented Workplace Operations Manager to keep our San Francisco office running smoothly.”
  • Candidates must be able to handle multiple responsibilities across departments
    — “A collaborative team player who works well with colleagues across departments and builds strong relationships throughout the office.”

How to stand out

  • Highlight experience with vendor contract management and cross-departmental collaboration
    — “Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement.”
  • Emphasize your ability to maintain a safe and welcoming office environment
    — “Help maintain a safe, organized, and welcoming office environment.”
  • Showcase your proficiency with tools like Google Workspace, Slack, and Notion
    — “Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems.”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • managing office repairs and maintenance schedules
  • planning and executing employee engagement events
  • managing vendor relationships and contracts
Typical background
3+ years of experience in office management or workplace operations

Skills & requirements

Required

Office ManagementEvent PlanningVendor ManagementOffice Repairs And MaintenanceOffice LogisticsEmployee Engagement

Preferred

Experience In Startup Or Tech CompanyExperience Working Across Different Time ZonesAccess Control And Visitor Management Systems

Stack & domain

Google WorkspaceSlackNotionTicketing SystemsAccess ControlVisitor Management SystemsOrganizational SkillsCommunication SkillsMultitaskingProblem-solvingTeam PlayerProactive AttitudeFinanceManufacturingDefenseHealthcarePublic Sector

About the role

Original posting from Mistral via Ashby

ABOUT MISTRAL

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

Role Summary

We're looking for a proactive, detail-oriented Workplace Operations Manager to keep our San Francisco office running smoothly. You'll be the backbone of our day-to-day operations. Managing everything from vendor relationships and office logistics to event planning. This is a great fit for someone who thrives in a fast-paced environment, loves solving problems before they become problems, and takes pride in creating a great workplace experience for the whole team.

What You Will Do:

  • Provide on-site support and serve as a first point of contact for employee questions
  • Perform daily inspections to keep the workplace clean, safe, and orderly.
  • Manage office repairs, maintenance schedules, and vendor relationships, escalating issues when necessary.
  • Handle incoming mail and package processing.
  • Support and manage onsite programs including food, snack, and beverage services.
  • Manage vendor relationships and contracts in partnership with Legal, Finance, and Procurement, from sourcing through renewal.
  • Plan and execute employee engagement events for the local team.
  • Serve as the primary point of contact for facilities issues and building management.
  • Help maintain a safe, organized, and welcoming office environment.

Who You Are:

  • 3+ years of experience in an office management or workplace operations role (startup or tech company experience a plus)
  • Excellent organizational skills with strong attention to detail
  • Strong written and verbal communication skills, with a friendly, professional demeanor
  • Ability to multitask and prioritize in a fast-paced, ever-changing environment
  • A proactive, "can-do," "no task too small" attitude and a genuine desire to help others
  • Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems
  • Experience working across different time zones is a plus
  • A collaborative team player who works well with colleagues across departments and builds strong relationships throughout the office
  • Experience with access control and visitor management systems (e.g., badge provisioning, guest registration, security credentialing)

WHAT WE OFFER

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page https://app.notion.com/p/mistralai/Benefits-at-Mistral-36e6ba59a7fe836b93dd01737fcc27ef?source=copy_link.

PRIVACY POLICY

Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy https://legal.mistral.ai/terms/applicant-privacy-policy.

Source: Mistral careers (Ashby)

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