Front Desk/ Receptionist

The United Firm | La Liga Defensora, APC
Dallas, TX
On-siteCareer-pivot friendly

Who this role is best for

Aimed at bilingual professionals with front desk experience who can manage office logistics and support legal functions.

Best fit for

  • Bilingual individuals with front desk experience and a willingness to learn legal drafting
    — “Draft, file, and prepare legal contracts (experience is a plus, but we're willing to teach this skill)”
  • Candidates with strong organizational skills and a customer service mindset
    — “Resourceful, and motivated to resolve issues whenever they arise”
  • Professionals who thrive in a collaborative environment with direct reporting lines
    — “The Receptionist reports directly to the Office Manager”

Things to consider

  • Weekend work is mandatory, which may affect work-life balance expectations
    — “Weekend Availability is a MUST”
  • The role involves managing legal documents, which may require attention to detail and confidentiality
    — “Draft, file, and prepare legal contracts”

How to stand out

  • Highlight bilingual communication and office management experience in your resume and cover letter
    — “Bilingual (English/Spanish) with full proficiency”
  • Emphasize your ability to handle multiple tasks and maintain a professional demeanor
    — “works well in a fast-paced environment”
  • Demonstrate your ability to manage calendars and coordinate meetings effectively
    — “Update calendars and schedule meetings”
  • Showcase your inventory management and administrative support skills
    — “Order front office supplies and keep an inventory of stock”
Pace · Fast PacedCollaboration · MediumAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • Greet and welcome guests
  • Answer and screen incoming calls
  • Maintain office security
Typical background
At least 1 year of experience in front deskBilingual (English/Spanish)

Skills & requirements

Required

Front Desk ManagementMulti-line Phone SystemsOffice ManagementCalendar ManagementMail Management

Preferred

Case Management SoftwareContract DraftingLegal Contract Review

Stack & domain

Front DeskReceptionistMulti-line PhoneOffice ManagementCalendar ManagementLegal ContractsCustomer ServiceCommunicationTeamworkProblem-solvingLegalAdministrationReception

About the role

Original posting from The United Firm | La Liga Defensora, APC via Greenhouse

The United Firm | La Liga Defensora, APC is looking to hire an experienced Bilingual Receptionist for our Dallas office. The ideal candidate is an individual who works well in a fast-paced environment. This position requires a true professional who is dedicated and passionate about serving our clients. You will assist clients and guests, answer multi-line phones, manage conference room reservations, and update employee lists and directories.  Additionally, you will help office personnel with a variety of tasks at our front desk, including calendaring, and serve as a liaison with department managers. The Receptionist reports directly to the Office Manager. 

Responsibilities

Greet and welcome guests as soon as they arrive at the office

Direct all office visitors

Answer, screen, and forward incoming phone calls

Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)

Provide fundamental information in person and via phone/email

Receive, sort, and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling office access

Order front office supplies and keep an inventory of stock

Update calendars and schedule meetings

Draft, file, and and prepare legal contracts (experience is a plus, but we're willing to teach this skill)

Conduct high-level reviews regarding contract revisions and drafts

Qualifications

Bilingual (English/Spanish) with full proficiency

Weekend Availability is a MUST

Case Management software experience is a significant plus

At least 1 year of experience in front desk

Resourceful, and motivated to resolve issues whenever they arise

Customer service attitude

Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)

To stand out, please send your resume and short cover letter to diegoguerrero@defensora.us!

Here at The United Firm | La Liga Defensora, APC, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, paid time off, and more! Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry. 

The United Firm | La Liga Defensora, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.

Source: The United Firm | La Liga Defensora, APC careers (Greenhouse)

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