A natural match if you have experience in office administration for professional services firms and thrive in a hybrid, high-growth environment.
Derived from job-description analysis by Serendipath's career intelligence engine.
Original posting from Harbor via Greenhouse
Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as our Office Administration Lead for our UK regional offices. This role will be based in London.
This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution. You will be responsible for ensuring our offices operate at a best-in-class standard. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment. This works hybrid from our London, England office (4 days per week in office).
Key Responsibilities:
Serve as the operational lead and administrative support for the UK regional offices ensuring a seamless and professional experience for employees, clients, and visitors.
Office Operations & Facilities
Oversee day-to-day office operations to ensure a smooth, high-functioning workspace
Act as primary liaison with building management, landlords, and service providers
Manage office vendors, maintenance, and facilities matters
Ensure compliance with UK workplace standards and health & safety requirements
Maintain oversight of supplies, equipment, and office needs
Workplace Experience
Act as the first point of contact for guests and clients, ensuring a professional and welcoming environment
Oversee room bookings, shared spaces, and office logistics
Coordinate in-office events, leadership meetings, and high-traffic days
Support planning and execution of employee engagement and social events
Continuously improve the office environment and employee experience
Operational Coordination
Partner with Talent, IT, Finance, and Operations teams to support onboarding, offboarding, and general office needs
Redirect invoices and correspondence appropriately
Support internal communications relating to office matters
Provide ad hoc administrative support to UK-based leaders and teams, such as preparing documents or meeting materials based on business needs
Assist with expense submissions as needed
Identify process improvements and implement scalable solutions as the company grows
Experience & Qualifications:
Skills & Attributes
Highly organised with exceptional attention to detail
Proactive self-starter who anticipates needs rather than reacts to them
Strategic thinker with strong execution capability
Excellent written and verbal communication skills
Strong interpersonal skills and executive presence
Calm under pressure and able to manage competing priorities
Comfortable operating independently while partnering cross-functionally
Desirable
Experience in a PE-backed or scaling organisation
Knowledge of UK Health & Safety requirements (First Aid certification beneficial)
Requirements:
Based in the London office 4 days per week
Standard working hours: 8:30am – 5:30pm
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
Experience in a similar office administration, facilities, operations, or executive support role
About Harbor:
Harbor is the leading provider of professional and technology services to the legal industry, encompassing strategy, technology, operations, and intelligence. With a global team of nearly 1,000 professionals, Harbor works with more than 80% of Global 200 law firms and close to 600 corporate law departments to optimize performance and enable business and digital transformation. Headquartered in Chicago, the company has offices in London, Belfast, Moncton, and Sydney.
Harbor, a BayPine LP portfolio company, is advancing its next phase of growth by broadening its technology, data, and managed services capabilities across the legal sector. For more information, visit www.harborglobal.com.
Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.
Source: Harbor careers (Greenhouse)