Recruitment Coordinator

Mecka
Toronto GTA, Canada
On-site

Who this role is best for

Aimed at mid-level to senior recruitment coordination professionals who thrive in fast-paced tech startups and have experience with global hiring and ATS systems.

Best fit for

  • Candidates with experience in fast-growing tech startups and global hiring processes
    — “3+ years of recruiting coordination or similar experience within a fast-growing, fast-moving tech startup.”
  • Individuals who are comfortable with automation and AI tools in recruitment workflows
    — “You know your way around an ATS (Ashby is a big plus), use AI tools every day and have built automations that save you and your team time.”
  • Professionals who prioritize accuracy and communication in high-stakes hiring situations
    — “Sharp written and verbal communication. You live for the details.”

Things to consider

  • The role requires at least four days of in-office presence in downtown Toronto.
    — “This is an on-site role in downtown Toronto, at least 4 days a week.”
  • The position involves coordinating hiring across multiple countries and time zones.
    — “Support global hiring: Coordinate hiring in every country we're growing in.”

How to stand out

  • Demonstrate ownership of past hiring challenges and how you resolved them.
    — “Courage and ownership. You raise problems early and see things through.”
  • Showcase your ability to handle last-minute changes and maintain calendar efficiency.
    — “Own scheduling: Schedule interviews across candidates, interviewers and leaders in every time zone, and handle last-minute changes or cancellations with ease.”
  • Emphasize your experience with maintaining accurate job postings and candidate records.
    — “Own req ops: Keep jobs, postings and candidate records accurate in Ashby so everyone knows where hiring stands.”
Pace · Fast PacedCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • owns scheduling and req ops
  • builds processes and automations
  • prepares offer letters
Typical background
3+ years of recruiting coordination or similar experience

Skills & requirements

Required

Recruiting CoordinationATS (ashby) ExperienceAI Tools And AutomationHyper-organizedSharp Written And Verbal CommunicationOwnership And Courage

Preferred

Experience In A Fast-growing Tech Startup

Stack & domain

SlackAshbyAI ToolsAutomationsHyper-organizedWritten And Verbal CommunicationCourage And Ownership

About the role

Original posting from Mecka via Ashby

ABOUT MECKA AI

Mecka AI is building the data infrastructure layer for robotics and embodied AI.

We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.

We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.

ABOUT THE ROLE

Every great hire at Mecka runs through a hundred small moments: an interview that lands on the right calendars, a last-minute change handled smoothly, an offer that goes out clean and on time. We're looking for a Recruitment Coordinator to own those moments and build the systems behind them.

Reporting to our Director of Talent Acquisition, you'll support global hiring across scheduling, req ops, offers and whatever else keeps the team moving. Priorities shift, calendars change and you'll own seeing things through. You're hands-on with Slack, Ashby or another ATS, AI tools and automations, and ready to build processes as we go. This is an on-site role in downtown Toronto, at least 4 days a week.

WHAT YOU'LL DO

  • Own scheduling: Schedule interviews across candidates, interviewers and leaders in every time zone, and handle last-minute changes or cancellations with ease.
  • Build while we grow: Set up the processes and automations our recruiting runs on.
  • Pull offers together: Prepare offer letters and send them out.
  • Support global hiring: Coordinate hiring in every country we're growing in.
  • Own req ops: Keep jobs, postings and candidate records accurate in Ashby so everyone knows where hiring stands.

WHAT YOU'LL NEED

  • 3+ years of recruiting coordination or similar experience within a fast-growing, fast-moving tech startup.
  • Hyper-organized, but you roll with the punches when plans change.
  • You know your way around an ATS (Ashby is a big plus), use AI tools every day and have built automations that save you and your team time.
  • Sharp written and verbal communication. You live for the details.
  • Courage and ownership. You raise problems early and see things through.

This posting is for an existing vacancy (a newly created role).

If you don't check every box above but believe you can do the job, we encourage you to apply — we're looking for capability and trajectory, not a perfect checklist match.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.

We may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.

Source: Mecka careers (Ashby)

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