Travel & Expense Assistant

Guidepoint
Mumbai +1 more
HybridCareer-pivot friendly

Who this role is best for

Geared toward candidates comfortable with expense processing and travel coordination, who have experience in finance operations and can work with regular overlap with US business hours

Best fit for

  • Candidates with 1–3 years of experience in finance operations or expense management roles
    — “1–3 years of relevant experience in Travel & Expense, Finance Operations, or a similar role.”
  • Individuals who can manage cross-regional collaboration and support global teams
    — “Good communication skills and the ability to support employees and stakeholders across different regions.”
  • Professionals who are detail-oriented and can handle audit and compliance tasks effectively
    — “Validate expense reports for accuracy, completeness, receipts, and compliance with company policies.”

Things to consider

  • Requires regular in-office presence in Mumbai despite being a hybrid role
    — “This is a hybrid position based out of our Mumbai office.”
  • Must have availability during US business hours for global coordination
    — “Ability to work with regular overlap with US business hours.”

How to stand out

  • Highlight experience with corporate card reconciliations and expense validation in your resume
    — “Review and categorise corporate card transactions, ensuring accurate account, department, and entity coding.”
  • Emphasize your ability to audit and follow up on missing expense reports
    — “Audit expense reports and credit card receipts, following up on missing or unusual transactions.”
  • Showcase your familiarity with expense management systems like Concur or AmTrav
    — “Experience with Emburse Professional and AmTrav is preferred.”
  • Demonstrate your ability to identify process improvements in your application materials
    — “Assist with process documentation and identify opportunities to improve Travel & Expense workflows.”
Pace · SteadyCollaboration · MediumAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • accurate expense processing
  • timely expense report approvals
  • efficient travel bookings
Typical background
1-3 years of relevant experience in finance operations or similar role

Skills & requirements

Required

Expense ProcessingCorporate Card ReconciliationsTravel ArrangementsComplianceExpense Report ValidationAccount CodingReconciliation Support

Preferred

Emburse ProfessionalAmtravConcurSAPProcess Documentation

Stack & domain

Expense ProcessingCorporate Card ReconciliationsTravel ArrangementsExpense ManagementFinancial ProcessesEmburse ProfessionalAmtravConcurSAPExpense Management SystemsProcess DocumentationReconciliationReportingAudit RequestsAttention To DetailOrganizationCommunicationSupportTeamworkStakeholder SupportFinanceTravelExpenseCorporate CardTravel BookingExpense Report

About the role

Original posting from Guidepoint via Greenhouse

Overview:

The Travel & Expense Assistant will support India-based travel and expense operations, while providing additional assistance to global entities as needed. The role will focus on expense processing, corporate card reconciliations, travel arrangements, and ensuring compliance with company policies.

This is a hybrid position based out of our Mumbai office.

What You’ll Do:

Review and categorise corporate card transactions, ensuring accurate account, department, and entity coding.

Validate expense reports for accuracy, completeness, receipts, and compliance with company policies.

Approve expense reports within delegated authority or route them to the appropriate approvers.

Audit expense reports and credit card receipts, following up on missing or unusual transactions.

Assist employees with expense submissions, supporting documentation, and reimbursement queries.

Support travel bookings and itinerary changes through the company's designated booking process.

Track outstanding transactions, missing receipts, and incomplete expense reports.

Maintain accurate records and support reconciliations, reporting, and audit requests.

Assist with process documentation and identify opportunities to improve Travel & Expense workflows.

What You Have:

1–3 years of relevant experience in Travel & Expense, Finance Operations, or a similar role.

Understanding of expense management, corporate card reconciliations, and financial processes.

Experience with Emburse Professional and AmTrav is preferred.

Familiarity with Concur, SAP, or similar expense management systems is an advantage.

Strong attention to detail and organisational skills.

Good communication skills and the ability to support employees and stakeholders across different regions.

Ability to work with regular overlap with US business hours.

What we Offer:

Competitive compensation

Employee medical coverage

Central office location

Entrepreneurial environment, autonomy, and fast decisions

Casual work environment 

About Guidepoint:

Guidepoint powers end-to-end research workflows for the world’s best research teams. 

 Backed by a global network of more than 2 million experts and over 1,600 employees, Guidepoint delivers real-time access to expertise, primary research, and actionable knowledge that help organizations make informed decisions. Through consultations, surveys, events, proprietary content, and AI-enabled tools, we support every stage of the decision-making process—from developing hypotheses and gathering insights to validating assumptions and building conviction for critical decisions. 

 At Guidepoint, our success relies on the diversity of our employees, experts, and clients, which enables us to foster meaningful connections and a broad range of perspectives. We are committed to creating an inclusive and welcoming environment where individuals of all backgrounds, identities, and experiences can contribute and succeed.

#LI-SR1

#LI-Hybrid

Source: Guidepoint careers (Greenhouse)

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