Legal Billing Assistant

iCapital
New York, NY
Career-pivot friendly

Who this role is best for

Strong fit for candidates with legal or compliance domain experience who manage up and operate in dynamic environments.

Best fit for

  • Candidates with prior experience in corporate law departments or accounts payable will naturally align with the role's expectations.
    — “Prior experience in law firm or corporate law department or working with accounts payable would be helpful”
  • Individuals who can handle high-value financial processes and maintain confidentiality are ideal for this position.
    — “can manage up through attention to detail, strong initiative, able to work independently, and a high level of confidentiality”
  • Candidates who thrive in collaborative environments and can serve as a primary point of contact for external vendors will excel here.
    — “Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.”

Things to consider

  • The role involves in-office work for four days a week, which may require a local presence in New York.
    — “Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.”
  • Candidates must be prepared to handle high-stakes financial processes involving over $10 million in invoices.
    — “Process and manage over $10 million in invoices from law firms and vendors”

How to stand out

  • Emphasize your experience with Coupa and your ability to streamline invoice processes in your resume and interviews.
    — “Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.”
  • Highlight your ability to manage executive schedules and provide support beyond typical work hours.
    — “Willingness and able to provide executive support beyond the scope of a typical workday”
  • Showcase your track record of improving operations and contributing to dynamic environments.
    — “Improve operations and office conditions daily.”
Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • accurate invoice processing
  • timely payment execution
  • positive vendor relationships
Typical background
accounts payablelegal support

Skills & requirements

Required

Invoice ProcessingVendor ManagementAdministrative SupportCommunication

Preferred

CoupaLegal Compliance

Stack & domain

Legal BillingInvoice ProcessingCoupaAdministrative SupportDocument OrganizationReviewMicrosoft OfficeCommunicationSchedulingProcess ManagementLeadershipCollaborationTeamworkProblem-solvingCritical ThinkingAdaptabilityStress ManagementLegalComplianceVendorsOutside SpendingExecutive Support

About the role

Original posting from iCapital via Greenhouse

About the Role

iCapital is looking to hire a Legal Billing Assistant Contractor to provide administrative support and serve as a point of contact for both internal and external constituencies associated with Legal and Compliance groups’ vendors and outside spending. The ideal candidate has experience interacting with high level executives and can manage up through attention to detail, strong initiative, able to work independently, and a high level of confidentiality. This role will communicate, schedule, and collaborate with the Legal team, other teams within the company, law firms, vendors, clients, potential clients, and investors.

Responsibilities

Process and manage over $10 million in invoices from law firms and vendors, including receiving, securing approvals, and executing payments.

Supervise the onboarding of software and rollout for processing legal invoices.

Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.

Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.

Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.

Improve operations and office conditions daily.

Undertake various administrative tasks for the Legal team, including document organization and review.

Qualifications

Bachelors degree is required

Prior experience in law firm or corporate law department or working with accounts payable would be helpful

Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint). Experience with Coupa is a plus

Excellent written, verbal, and interpersonal communication skills

Previous experience successfully managing schedules and processes in a fast-paced environment

Comfort operating within a dynamic environment and executing in unfamiliar situations

Willingness and able to provide executive support beyond the scope of a typical workday

Benefits

The hourly pay range for this role is $30/hr to $36/hr.  iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Source: iCapital careers (Greenhouse)

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