Office Manager

pplwise
Munich, Germany
On-siteCareer-pivot friendly

Who this role is best for

A natural match if you have experience managing operations in a small, fast-growing tech company.

Best fit for

  • Candidates with a background in start-up or growing company office management
    — “Experience in office management or administration, ideally in a start-up or growing company”
  • Individuals who thrive in a hands-on, collaborative team environment
    — “Filics is a small, hands-on team that solves hard problems with engineering excellence”
  • Professionals fluent in both German and English, with strong written and verbal communication
    — “Fluent German and/or English, written and spoken”

Things to consider

  • The role requires full-time on-site presence in Munich, with no remote flexibility implied
    — “This is an on-site role at the Filics office in Munich”
  • Candidates must be able to manage multiple tasks and prioritize effectively in a scaling environment
    — “You keep many tasks moving at once and prioritize well”

How to stand out

  • Highlight your ability to shape and improve office environments as the team scales
    — “As the company grows, it needs someone who makes it run smoothly every day and shapes it into a place people enjoy working in”
  • Showcase your experience with managing landlord and service provider relationships
    — “Manage the landlord, facility management and service providers”
  • Emphasize your track record in organizing team events and onboarding processes
    — “Organize office activities and team events that bring people together”
  • Demonstrate your capability to coordinate logistics like mail, travel, and interviews
    — “Support HR with scheduling meetings and interviews, and organize travel and transport for candidates and guests”
Pace · SteadyCollaboration · MediumAutonomy · HighDecision Impact · Team

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • smooth office operations
  • improved office environment
  • successful onboarding
Typical background
experience in office management or administration

Skills & requirements

Required

Office ManagementAdministrationCommunicationCoordinationPlanning

Preferred

HR SupportEvent Organization

Stack & domain

Microsoft OfficeOffice ManagementAdministrationCommunicationCoordinationPrioritizationOwnershipInitiativeTeamworkRecruitingTechnologyStart-upIntralogistics

About the role

Original posting from pplwise via Ashby

About pplwise

pplwise is a recruiting consultancy for fast-growing technology companies across Europe. Through Recruiting as a Service and Executive Search, we fill key roles for our clients, from start-ups to publicly listed companies. We are filling this position for our client Filics.

About our client: Filics

Filics is reinventing intralogistics with autonomous mobile robots (AMRs) that change how material moves. Its double-runner system makes Filics the first and only AMR that can drive through load carriers such as Euro pallets. This breaks with forklift logic and sets a new standard for efficiency. Filics is a small, hands-on team that solves hard problems with engineering excellence. Leadership goes to those who take initiative and consistently deliver. As Office Manager (m/f/d) at Filics, you will turn the Munich office into a place where the whole team can do its best work.

About the role

This is an on-site role at the Filics office in Munich, where engineering, assembly and the rest of the team work side by side.

The office is where the whole Filics team comes together. As the company grows, it needs someone who makes it run smoothly every day and shapes it into a place people enjoy working in. You'll own the office fully: you set up the routines, plan the improvements and make sure everything just works. You report to the VP Operations, work closely with HR, and are the first point of contact for the team, visitors and service providers.

What you'll do

  • Own day-to-day office operations and set up routines that keep everything running smoothly
  • Plan and drive improvements to the office as the team grows
  • Manage the landlord, facility management and service providers
  • Keep office supplies stocked and order what the team needs
  • Welcome visitors, candidates and partners at the office
  • Coordinate incoming and outgoing office mail and parcels
  • Support HR with scheduling meetings and interviews, and organize travel and transport for candidates and guests
  • Prepare the office side of onboarding for new joiners, such as workstations, keys and equipment
  • Organize office activities and team events that bring people together

About you

  • Experience in office management or administration, ideally in a start-up or growing company
  • Confident with Microsoft Office
  • Fluent German and/or English, written and spoken
  • Strong communication skills: you share information clearly and concisely
  • You keep many tasks moving at once and prioritize well
  • You take ownership and act on what needs doing without waiting to be asked
  • A friendly, upbeat and welcoming manner

What Filics offers

  • Full ownership of the office and the freedom to shape how it runs
  • A central role in a small, high-caliber team building robots that change how material moves
  • Close contact with every part of the company, from engineering to assembly
  • Fast growth: you'll build up the office as the company scales
  • An on-site role in Munich

Sound like you? Apply with your CV.

Source: pplwise careers (Ashby)

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