LON - 2026 - Office Assistant

IMC
London, United Kingdom
On-siteCareer-pivot friendly

Who this role is best for

Strong fit for candidates with hospitality experience who thrive in a dynamic international environment and can manage administrative tasks efficiently.

Best fit for

  • Candidates with experience in international office environments and a background in hospitality or event coordination
    — “at least 1 year of experience in a similar role (Receptionist, Office Assistant, Host/Hostess) in an international environment”
  • Individuals who excel in communication and can handle both internal and external stakeholder interactions
    — “acting as host/hostess for both internal and external visitors”
  • Professionals who are proactive and can manage multiple administrative tasks across different domains
    — “performing various administrative tasks”

Things to consider

  • The role may require a high level of flexibility and availability for events and visitor management
    — “you and your colleagues will ensure the smooth day-to-day running of the reception”
  • The position involves coordination with suppliers and handling travel arrangements, which may require attention to detail and reliability
    — “acting as the point of contact for various suppliers, including courier services”

How to stand out

  • Highlight experience in managing events and coordinating with external stakeholders in your resume and interview responses
    — “co-responsible for a wide range of activities and events”
  • Demonstrate your ability to handle multiple tasks simultaneously and maintain a well-organized workflow
    — “well-organised, loyal, flexible and sociable”
  • Showcase your proficiency in Microsoft Office and experience with booking travel through Egencia
    — “Experience with Microsoft Office applications”
  • Emphasize your proactive approach and solutions-focused attitude in your application materials
    — “proactive candidate who places a high value on hospitality”
Pace · SteadyCollaboration · HighAutonomy · MediumDecision Impact · Individual

Derived from job-description analysis by Serendipath's career intelligence engine.

What success looks like

  • support office events
  • manage office supply inventory
  • coordinate meeting room bookings
Typical background
1 year of experience in a similar role

Skills & requirements

Required

Office ManagementCustomer ServiceEvent CoordinationInventory ManagementCommunication

Preferred

Advanced Microsoft Office Applications

Stack & domain

Microsoft Office ApplicationsCustomer ServiceEvent PlanningInventory ManagementMeeting Room BookingsCommunicationOrganizationTeamworkProblem-solvingLeadershipOffice Management

About the role

Original posting from IMC via Greenhouse

IMC is looking for an Office Assistant to support all employees at our London office. In this varied role, you will be the first point of contact and act as host/hostess for both external and internal visitors. In addition, you will be co-responsible for a wide range of activities and events. In this versatile position, you and your colleagues will ensure the smooth day-to-day running of the reception.

We are looking for a proactive candidate who places a high value on hospitality: an energetic team player who is well-organised, loyal, flexible and sociable.

Your Core Responsibilities: 

Acting as host/hostess for both internal and external visitors

Booking travel arrangements and preparing travel itineraries

Handling telephone and email communication

Managing incoming and outgoing mail and courier deliveries

Acting as the point of contact for various suppliers, including courier services

Assisting the Office Manager with office events

Managing office supply inventory

Coordinating meeting room bookings and ensuring that these, as well as the reception desk, are kept in good order

Supporting leaders with ad hoc administrative tasks, including booking travel via Egencia, processing expenses, and scheduling meetings

Performing various administrative tasks

Your Skills and Experience: 

At least 1 year of experience in a similar role (Receptionist, Office Assistant, Host/Hostess) in an international environment

Strong command English (both spoken and written)

Experience with Microsoft Office applications

Strong interpersonal and organizational skills

Proactive, solutions-focused with a can-do attitude

What we offer:

A competitive salary

Excellent secondary benefits, including a non-contributory pension scheme, training opportunities, and free breakfast and lunch

You will work in a dynamic international environment with an open and collaborative culture where no two days are the same.

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.

Source: IMC careers (Greenhouse)

Similar roles

More roles at IMC